Define the workflow once: 'Prepare quarterly client review.' Describe the steps and inputs in plain English.
Each instance gets a row in a Data Table: step, status, owner, deadline.
At each stage, your team can ask Remi for help. It draws on the project and what happened last time.
Client A needs an extra adjustment this quarter? That exception gets saved as a Fact and Remi remembers it next time.
Each completed run adds to what Remi knows. Next quarter, it's more helpful.